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    "title" : "Requirements for improving the management of federal programs and projects |Digital.gov",
    "description": "Requirements for improving the management of federal programs and projects",
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    {"title" :"Requirements for improving the management of federal programs and projects","deck" : "Understand the policy framework: Program Management Improvement Accountability Act and OMB Memo M-18-19","summary" : "Learn how to implement the Program Management Improvement Accountability Act to deliver better websites and digital services.","date" : "2024-02-20T16:02:00-05:00","date_modified" : "2025-01-27T19:42:55-05:00","topics" : {
        
            "budgeting-and-performance" : "Budgeting and performance",
            "governance" : "Governance",
            "product-and-project-management" : "Product and project management"
            },"branch" : "bc-archive-content-3",
      "filename" :"requirements-for-improving-the-management-of-federal-programs-and-projects.md",
      
      "filepath" :"resources/requirements-for-improving-the-management-of-federal-programs-and-projects.md",
      "filepathURL" :"https://github.com/GSA/digitalgov.gov/blob/bc-archive-content-3/content/resources/requirements-for-improving-the-management-of-federal-programs-and-projects.md",
      "editpathURL" :"https://github.com/GSA/digitalgov.gov/edit/bc-archive-content-3/content/resources/requirements-for-improving-the-management-of-federal-programs-and-projects.md","slug" : "requirements-for-improving-the-management-of-federal-programs-and-projects","url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/resources/requirements-for-improving-the-management-of-federal-programs-and-projects/","weight" : "1","content" :"\u003ch2 id=\"what-is-the-program-management-improvement-accountability-act\"\u003eWhat is the Program Management Improvement Accountability Act?\u003c/h2\u003e\n\u003cp\u003eThe \u003ca href=\"https://www.congress.gov/bill/114th-congress/senate-bill/1550\"\u003eProgram Management Improvement Accountability Act\u003c/a\u003e, otherwise known as PMIAA, was signed into law in December 2016.\u003c/p\u003e\n\u003cp\u003eIn June 2018, the Office of Management and Budget (OMB) issued \u003ca href=\"https://www.whitehouse.gov/wp-content/uploads/2018/06/M-18-19.pdf\"\u003eM-18-19, Improving the Management of Federal Programs and Projects through Implementing the PMIAA (PDF, 1.8 MB, 30 pages)\u003c/a\u003e. This memo provides guidance for how to improve program and project management practices within the federal government.\u003c/p\u003e\n\u003cp\u003eIn part, this memo provides further policy guidance to help agencies fully implement the PMIAA. The law and policy guidance collectively establish a framework and the requirements for improving the management of federal programs and projects.\u003c/p\u003e\n\u003cp\u003ePMIAA complements implementation of the \u003ca href=\"https://www.performance.gov/pma/\"\u003ePresident\u0026rsquo;s Management Agenda\u003c/a\u003e.\u003c/p\u003e\n\u003ch2 id=\"why-is-it-important\"\u003eWhy is it important?\u003c/h2\u003e\n\u003cp\u003eThe U.S. federal government manages some of the largest services in the world, from administering retirement benefits to investing in the nation’s infrastructure to tackling climate change, among other services.\u003c/p\u003e\n\u003cp\u003eFederal program and project managers ensure the government delivers these services to the public efficiently and effectively—making it important that they follow best practices in program and project management.\u003c/p\u003e\n\u003ch2 id=\"whats-in-the-law\"\u003eWhat’s in the law?\u003c/h2\u003e\n\u003cp\u003ePMIAA requires the \u003ca href=\"https://www.cio.gov/handbook/it-laws/cfo-act/?clickEvt\"\u003e24 federal agencies that are required to have a Chief Financial Officer\u003c/a\u003e to designate a Program Management Improvement Officer. This officer must implement agency program management policies and develop a strategy for enhancing the role of program managers within the agency.\u003c/p\u003e\n\n\n\n\n\n\n\u003carticle class=\"dg-ring\" aria-labelledby=\"134abfc99096c1bd583581c35497fb8a\"\u003e\n  \u003ch2 id=\"134abfc99096c1bd583581c35497fb8a\" class=\"dg-ring__title\"\u003ePublic law No: 114-264\u003c/h2\u003e\n  \u003cp\u003eProgram Management Improvement Accountability Act (PMIAA) requires the Office of Personnel Management to issue regulations that:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cp\u003eIdentify key skills and competencies needed for an agency program and project manager\u003c/p\u003e\n\u003c/li\u003e\n\u003cli\u003e\n\u003cp\u003eEstablish a new job series or update and improve an existing job series for program and project management within an agency\u003c/p\u003e\n\u003c/li\u003e\n\u003cli\u003e\n\u003cp\u003eEstablish a new career path for program and project managers\u003c/p\u003e\n\u003cp\u003e\u003ca href=\"https://www.congress.gov/bill/114th-congress/senate-bill/1550/text\"\u003eExplore the Program Management Improvement Accountability Act (PMIAA)\u003c/a\u003e\u003c/p\u003e\n\u003c/li\u003e\n\u003c/ul\u003e\n\n\u003c/article\u003e\n\n\u003ch2 id=\"what-does-it-mean-to-improve-the-management-of-federal-programs-and-projects\"\u003eWhat does it mean to improve the management of federal programs and projects?\u003c/h2\u003e\n\u003cp\u003eOMB’s policy guidance in M-18-19 requires agencies to use three key strategies as part of a 5-year strategic plan for implementing the PMIAA.\u003c/p\u003e\n\u003ch3 id=\"strategy-1-coordinated-governance\"\u003eStrategy 1. Coordinated governance\u003c/h3\u003e\n\u003cp\u003eThe first strategy leverages a coordinated approach and governance structure that clarifies key roles and responsibilities for senior leader engagement in strengthening program and project management, and establishes program management principles and standards that can be applied broadly.\u003c/p\u003e\n\u003cp\u003eThis approach requires management competencies and standards across various levels of the organization — from the Chief Operating Officer (COO) at the top, to the portfolios and programs in the middle, down to the projects at the bottom of the organization.\u003c/p\u003e\n\n\n\n\n\n\n\n\u003cdiv class=\"image\"\u003e\n  \u003cimg\n        src=\"https://s3.amazonaws.com/digitalgov/pmiaa-figure-1-organizational-pyramid-management-competencies-standards.jpg\"alt=\"A blue pyramid chart with four levels. From top to bottom, they are chief operating officer (COO), and organization portfolios, programs, and projects. To the right, the COO level lists needed competencies and management skills, and the three org levels give examples of standards and best practices.\"/\u003e\u003cp\u003eFigure 1. Organizational View of Management Competencies and Standards.\u003c/p\u003e\u003c/div\u003e\n\n\n\u003ch3 id=\"strategy-2-regular-engagement-and-reviews-with-omb-and-agencies\"\u003eStrategy 2. Regular engagement and reviews with OMB and agencies\u003c/h3\u003e\n\u003cp\u003eThe second strategy holds managers accountable for results through annual program portfolio reviews. It calls for reviews to assess performance and identify opportunities for improvement as well as point out barriers to achieving program outcomes. They are to be conducted in coordination with the agency internal review processes supporting the analyses generated for the agency’s annual strategic review meeting with OMB.\u003c/p\u003e\n\u003cp\u003eThis strategy also says OMB will coordinate reviews of programs identified by the \u003ca href=\"https://www.gao.gov/\"\u003eU.S. Government Accountability Office\u003c/a\u003e as most-at-risk for fraud, waste, abuse, and mismanagement, or most-in-need of transformation to address economic, efficiency, or effectiveness challenges.\u003c/p\u003e\n\u003ch3 id=\"strategy-3-strengthening-program-management-capacity-to-build-a-capable-workforce\"\u003eStrategy 3. Strengthening program management capacity to build a capable workforce\u003c/h3\u003e\n\u003cp\u003eThe third strategy uses a new or updated job series, or a job identifier, to better track the program and project management workforce and investment in building program management capacity and capability over time through increased training opportunities, career pathways, and mentorship opportunities.\u003c/p\u003e\n\u003cp\u003eThese strategies focus on clarifying key roles and responsibilities for program management, identifying principles-based standards, holding managers accountable for results, and building a capable program management workforce.\u003c/p\u003e\n\n\n\n\n\n\n\u003carticle class=\"dg-ring\" aria-labelledby=\"b67a105cd7999b9312d3f024be4fcb88\"\u003e\n  \u003ch2 id=\"b67a105cd7999b9312d3f024be4fcb88\" class=\"dg-ring__title\"\u003eOMB Memo M-18-19\u003c/h2\u003e\n  \u003cp\u003eIn part, this memo provides further policy guidance to help agencies fully implement the PMIAA.\u003c/p\u003e\n\u003cp\u003e\u003ca href=\"https://www.whitehouse.gov/wp-content/uploads/2018/06/M-18-19.pdf\"\u003eExplore OMB Memo M-18-19: Improving the Management of Federal Programs and Projects through Implementing the PMIAA (PDF, 1.8 MB, 30 pages)\u003c/a\u003e\u003c/p\u003e\n\n\u003c/article\u003e\n\n\n\n\n\u003carticle\n  class=\"dg-note \"\n\u003e\n  \u003ch4 class=\"dg-note__heading\"\u003e\n    \u003csvg\n      class=\"dg-note__icon usa-icon dg-icon dg-icon--large\"\n      aria-hidden=\"true\"\n      focusable=\"false\"\n    \u003e\n      \u003cuse xlink:href=\"/preview/gsa/digitalgov.gov/bc-archive-content-3/uswds/img/sprite.svg#notifications\"\u003e\u003c/use\u003e\n    \u003c/svg\u003e\n    \n      Note\n    \n  \u003c/h4\u003e\n  \u003cp\u003eDigital.gov provides information and resources for federal agencies related to web and digital policies. However, we cannot interpret the statutes or specific requirements.\u003c/p\u003e\n\u003cp\u003eContact OMB’s Office of Performance and Personnel Management at \u003ca href=\"mailto:performance@omb.eop.gov\"\u003eperformance@omb.eop.gov\u003c/a\u003e with any questions about interpretations of the law and guidance.\u003c/p\u003e\n\n\u003c/article\u003e\n\n"}
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