{
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    "content" : "resources",
    "type" : "single",
    "title" : "Open Opportunities Task Creator Toolkit |Digital.gov",
    "description": "Open Opportunities Task Creator Toolkit",
    "home_page_url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/","feed_url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/resources/open-opportunities-task-creator-toolkit/index.json","item" : [
    {"title" :"Open Opportunities Task Creator Toolkit","summary" : "The step-by-step task creation process for Open Opportunities.","date" : "2015-04-24T04:12:33-04:00","date_modified" : "2025-01-27T19:42:55-05:00","authors" : {"lnelson" : "Lisa Nelson"},"topics" : {
        
            "professional-development" : "Professional development"
            },"branch" : "bc-archive-content-3",
      "filename" :"open-opportunities-task-creator-toolkit.md",
      
      "filepath" :"resources/open-opportunities-task-creator-toolkit.md",
      "filepathURL" :"https://github.com/GSA/digitalgov.gov/blob/bc-archive-content-3/content/resources/open-opportunities-task-creator-toolkit.md",
      "editpathURL" :"https://github.com/GSA/digitalgov.gov/edit/bc-archive-content-3/content/resources/open-opportunities-task-creator-toolkit.md","slug" : "open-opportunities-task-creator-toolkit","url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/resources/open-opportunities-task-creator-toolkit/","content" :"\u003cp\u003e\u003ca href=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/12/Open-Opportunities-Task-Creator-Process1.pdf\"\u003e\u003cdiv class=\"image\"\u003e\n  \u003cimg\n    src=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/04/250-x-323-Open-Opps-Task-Creation-Process.jpg\"\n    alt=\"Open Opps Task Creation Process\"/\u003e\u003c/div\u003e\n\n\u003c/a\u003e (PDF, 391 KB, 1 page) Click the image to download your own copy of this chart for reference.\u003c/p\u003e\n\u003ch2 id=\"preparation\"\u003ePreparation\u003c/h2\u003e\n\u003col\u003e\n\u003cli\u003e\u003cstrong\u003eBrainstorm and Review:\u003c/strong\u003e\n\u003cul\u003e\n\u003cli\u003e\u003ca href=\"https://www.digitalgov.gov/resources/open-opportunities-task-creator-toolkit/10-tips-for-creating-the-perfect-open-opportunity-task/\"\u003e10 Tips for Creating the Perfect Task\u003c/a\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eAdd Tasks to Open Opps\u003c/strong\u003e\n\u003cul\u003e\n\u003cli\u003eGo to the Open Opps website: \u003ca href=\"https://openopps.usajobs.gov\" title=\"Open Opps website\"\u003eopenopps.usajobs.gov\u003c/a\u003e\u003c/li\u003e\n\u003cli\u003eClick \u0026ldquo;Opportunities\u0026rdquo; in the upper right hand corner of the screen. If on a mobile device, first click the menu icon, then \u0026ldquo;Opportunities.\u0026rdquo;\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003e\u003cem\u003eNote:\u003c/em\u003e\u003c/strong\u003e \u003cbr /\u003e\nTask is reviewed by Open Opps staff.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003e\u003cem\u003eNote:\u003c/em\u003e\u003c/strong\u003e \u003cbr /\u003e\nYou will receive an email when your task is approved and goes live. (You will also be emailed if edits are needed.)\u003c/li\u003e\n\u003c/ol\u003e\n\u003ch2 id=\"accepting-participants\"\u003eAccepting Participants\u003c/h2\u003e\n\u003cdiv class=\"image\"\u003e\n  \u003cimg\n    src=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/04/215-x-215-open-opps-email-share-button.jpg\"\n    alt=\"215-x-215-open-opps-email-share-button\"/\u003e\u003c/div\u003e\n\n\n\u003col\u003e\n\u003cli\u003e\u003cstrong\u003eMarket Your Task\u003c/strong\u003e\n\u003cul\u003e\n\u003cli\u003eAdvertise to relevant communities of practice using our \u003ca href=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/04/Open-Opps-Marketing-Email-Template-for-CoPs.docx\"\u003emarketing template\u003c/a\u003e (Word document, 1 page, 14 KB).\u003c/li\u003e\n\u003cli\u003eUse the \u0026ldquo;share\u0026rdquo; button on the right of the task page to send a form email.\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003e\u003cem\u003eNote:\u003c/em\u003e\u003c/strong\u003e \u003cbr /\u003e\nYou will receive an automatic email notification when participants indicate that they want to do your task.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eReview Participants\u003c/strong\u003e \u003cbr /\u003e\nTask Creators need to respond to interested participants within \u003cstrong\u003e24 hours\u003c/strong\u003e. (You don\u0026rsquo;t need to assign the task that quickly, but some acknowledgement should occur within that time frame.)\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eRemove Extra Participants\u003c/strong\u003e \u003cbr /\u003e\nRemove any extra participants from the task. \u003cstrong\u003eIt is your responsibility to email extra participants prior to assigning the task.\u003c/strong\u003e Please review our \u003ca href=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/04/Open-Opps-Opportunity-Assigned-to-Someone-Else-Email-Template.docx\"\u003etemplate\u003c/a\u003e (1 page, 15 KB, Word document) for a suggested message.\u003c/li\u003e\n\u003c/ol\u003e\n\u003ch2 id=\"wrapping-up\"\u003eWrapping Up\u003c/h2\u003e\n\u003cdiv class=\"image\"\u003e\n  \u003cimg\n    src=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/04/215-x-233-open-opps-change-state.jpg\"\n    alt=\"Screen capture of the Change Opportunity State link\"/\u003e\u003c/div\u003e\n\n\n\u003col\u003e\n\u003cli\u003e\u003cstrong\u003eAssign Task\u003c/strong\u003e \u003cbr /\u003e\nWhen you are ready to select participants, change the opportunity state to \u0026ldquo;assigned.\u0026rdquo; (Box is on the right side of the task page when you are logged in).\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003e\u003cem\u003eNote:\u003c/em\u003e\u003c/strong\u003e \u003cbr /\u003e\nAutomatic email sent to participants, signifying their selection. You will be CC\u0026rsquo;d. \u003cstrong\u003eBe sure you removed extra participants\u003c/strong\u003e or they will also receive the \u0026ldquo;you\u0026rsquo;ve been assigned\u0026rdquo; email!\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eTask Editing\u003c/strong\u003e\n\u003cul\u003e\n\u003cli\u003eMake edits if the task changes after posting.\u003c/li\u003e\n\u003cli\u003eIf you are going to be out of the office, choose a colleague to be a replacement task creator (you can switch task creators anytime) or put your open task back into draft via the opportunity state box.\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eTask Archiving\u003c/strong\u003e\n\u003cul\u003e\n\u003cli\u003eIf your task is not picked up within a needed time frame, change the opportunity state to \u0026ldquo;archived.\u0026rdquo;\u003c/li\u003e\n\u003cli\u003eFor example, if your task needs to be done by March 3rd, and nobody selects it, change the status to \u0026ldquo;archived\u0026rdquo; on March 4th.\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003eClosing Tasks\u003c/strong\u003e \u003cbr /\u003e\nIf your task has been completed, change the opportunity state to \u0026ldquo;completed.\u0026rdquo;\u003c/li\u003e\n\u003c/ol\u003e\n\u003cp\u003e\u003ca href=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2015/12/Open-Opportunities-Task-Creator-Process1.pdf\" title=\"View the Open Opportunities Task Creator Process\"\u003eClick here\u003c/a\u003e to download a copy (PDF, 391 KB, 1 page). Thank you for being a task creator!!\u003c/p\u003e\n"}
  ]
}