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    "title" : "Guidelines for Digital.gov event presenters |Digital.gov",
    "description": "Guidelines for Digital.gov event presenters",
    "home_page_url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/","feed_url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/resources/guidelines-for-digital-gov-event-presenters/index.json","item" : [
    {"title" :"Guidelines for Digital.gov event presenters","summary" : "A checklist of requirements for people who are presenting at a Digital.gov event.","date" : "2023-03-17T12:43:00-05:00","date_modified" : "2025-01-27T19:42:55-05:00","authors" : {"bonnie-cameron" : "Bonnie Cameron"},"topics" : {
        
            "best-practices" : "Best practices",
            "communication" : "Communication",
            "multimedia" : "Multimedia"
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      "filename" :"guidelines-for-digital-gov-event-presenters.md",
      
      "filepath" :"resources/guidelines-for-digital-gov-event-presenters.md",
      "filepathURL" :"https://github.com/GSA/digitalgov.gov/blob/bc-archive-content-3/content/resources/guidelines-for-digital-gov-event-presenters.md",
      "editpathURL" :"https://github.com/GSA/digitalgov.gov/edit/bc-archive-content-3/content/resources/guidelines-for-digital-gov-event-presenters.md","slug" : "guidelines-for-digital-gov-event-presenters","url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/resources/guidelines-for-digital-gov-event-presenters/","weight" : "2","content" :"\u003cp\u003eThis checklist is for people preparing to present at a Digital.gov event. You may find these guidelines helpful when presenting at other meetings and events, too.\u003c/p\u003e\n\u003ch2 id=\"preparing-your-presentation\"\u003ePreparing your presentation\u003c/h2\u003e\n\u003cul class=\"dg-checklist\"\u003e  \u003cli class=\"dg-checklist__item\"\u003eMake your points relevant to federal employees, the primary audience for our events.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eFollow \u003ca href=\"https://digital.gov/communities/manage-your-subscription/\"\u003eDigital.gov Community Guidelines\u003c/a\u003e. Don’t express your political or religious views, or use inappropriate language.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eUse plain language in both your slides and speech.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eFollow the \u0026ldquo;less is more\u0026rdquo; principle. Use fewer slides, fewer images, and less text.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eExpect some re-work after submitting slides. Be available to make edits.\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch2 id=\"presentation-slide-requirements\"\u003ePresentation slide requirements\u003c/h2\u003e\n\u003cul class=\"dg-checklist\"\u003e\u003cli class=\"dg-checklist__item\"\u003eSubmit slides 5 days before the event to \u003ca href=\"mailto:digitalgov@gsa.gov\"\u003edigitalgov@gsa.gov\u003c/a\u003e. Copy the event hosts.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eSubmit slides in \u003cstrong\u003ePowerPoint\u003c/strong\u003e file format (.pptx).\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eKeep the file size under 25 MB.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eTo optimize images, select an image, then click \u003cspan class=\"highlight-text\"\u003eFile\u003c/span\u003e from the main menu. From the list of options, click on \u003cspan class=\"highlight-text\"\u003eCompress Pictures\u003c/span\u003e. In the pop-up dialog box, select \u003cspan class=\"highlight-text\"\u003eOn-screen (150 ppi)\u003c/span\u003e in the drop-down list for \u003ccode\u003ePicture Quality\u003c/code\u003e, and make sure \u003cspan class=\"highlight-text\"\u003eAll pictures in this file.\u003c/span\u003e is selected for \u003ccode\u003eApply to\u003c/code\u003e.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eRun the \u003ca href=\"https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25\"\u003eaccessibility checker in PowerPoint\u003c/a\u003e \u003cem\u003ebefore\u003c/em\u003e submitting slides to Digital.gov; remediate all errors and warnings, including \u0026ldquo;reading order.\u0026rdquo; Reach out to \u003ca href=\"https://www.section508.gov/tools/program-manager-listing/\"\u003eyour agency\u0026rsquo;s 508 Program Manager\u003c/a\u003e if you need any help.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eMeet accessibility requirements, including:\u003c/li\u003e\n  \u003cul class=\"dg-checklist__sublist\"\u003e  \u003cli class=\"dg-checklist__sublist-item\"\u003eUse large text.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eUse typefaces (fonts) that are easy to read like Source Sans Pro or Merriweather.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eLimit the amount of text to include only your main points. Avoid extra text that you don’t plan to speak to.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eUse text that has a readable \u003ca href=\"https://www.section508.gov/training/documents/aed-cop-docx12/\"\u003ecolor contrast\u003c/a\u003e against background colors.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eAvoid complicated visuals such as patterned backgrounds, and overlapping photos or graphics.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eDon’t include visuals that you won’t be speaking about.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eInclude slide numbers on every slide.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eInclude \u003ca href=\"https://www.section508.gov/training/presentations/aed-cop-pptx07/\"\u003ealt text\u003c/a\u003e for every image.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eWatch these \u003ca href=\"https://www.section508.gov/create/presentations/training-videos\"\u003epresentations training videos\u003c/a\u003e for more information on creating accessible presentations.\u003c/p\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eLink to government websites by default.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eFollow the \u003ca href=\"https://www.gsa.gov/website-information/website-policies#linking\"\u003eGSA Linking Policy\u003c/a\u003e if you link to any non-government sites; all non-government links will require additional review and approval.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eRecommend and link to books, papers, or studies published by the federal government only. Do not recommend or link to content published by other organizations.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eDo not include video clips in the presentation; embedding or linking videos will require additional accessibility features.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eDo not include any potentially sensitive or personally identifiable information (PII), including the presenter’s geographic location, age, birthday, etc.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eDo not use copyrighted images, pictures, graphics unless your agency owns the image rights.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eDo not name (endorse) commercial products, services, or non-federal organizations.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eDo not use non-government logos such as Google, Twitter, Microsoft, etc.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eUse your .gov or .mil emails if you provide contact information for presenters. Do not list non-government company names or contact information.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eShare official agency accounts if you provide any social media accounts. Do not use non-government accounts such as your personal LinkedIn, Twitter, etc.\u003c/li\u003e\u003c/ul\u003e\n\u003ch2 id=\"day-of-presentation\"\u003eDay of presentation\u003c/h2\u003e\n\u003cul class=\"dg-checklist\"\u003e  \u003cli class=\"dg-checklist__item\"\u003eDress professionally (business casual).\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eSpeak slowly and clearly.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eKeep your camera on. This allows people to see you, including those who lip read.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eOnly share the approved presentation slides; do not show other content during your presentation.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eAnnounce the slide number instead of saying \u0026quot;Next slide.\u0026quot;\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eTo meet \u003ca href=\"https://www.section508.gov/manage/laws-and-policies\"\u003eSection 508\u003c/a\u003e requirements for accessibility, provide “audio descriptions” as follows:\u003c/li\u003e\n  \u003cul class=\"dg-checklist__sublist\"\u003e  \u003cli class=\"dg-checklist__sublist-item\"\u003eUse large text.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eSay your name each time you begin to speak, or announce the new speaker when there is a speaker change.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eDescribe all images on the slides.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eSpeak to the text on the slides including any links referenced on the slides.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eDescribe the information that is important for understanding the content.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__sublist-item\"\u003eTry not to read your slides word-for-word.\u003c/li\u003e\n\u003c/ul\u003e\n\u003c/ul\u003e\n\u003cp\u003eRead these tips on how to \u003ca href=\"https://www.section508.gov/create/synchronized-media#audio-description\"\u003ecreate accessible multimedia content\u003c/a\u003e and \u003ca href=\"https://digital.gov/2014/06/30/508-accessible-videos-how-to-make-audio-descriptions/\"\u003emake audio descriptions\u003c/a\u003e for more information.\u003c/p\u003e\n\u003ch2 id=\"additional-guidelines-for-presenters-who-arent-federal-employees\"\u003eAdditional guidelines for presenters who aren’t federal employees\u003c/h2\u003e\n\u003cul class=\"dg-checklist\"\u003e  \u003cli class=\"dg-checklist__item\"\u003eWe\u0026rsquo;ll send you Model Release and Gratuitous Service forms. Complete and return them to us as soon as you receive them.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eDo not advertise or appear to advertise your organization or its products or services.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eWhen referring to your role, state that you’re a contractor with XYZ federal agency. Do not identify your company by name.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eShare official agency accounts if you provide any social media accounts. Do not use non-government social media accounts.\u003c/li\u003e\n  \u003cli class=\"dg-checklist__item\"\u003eUse your .gov or .mil email if you provide your contact information. Do not list your private company contact information.\u003c/li\u003e\n\u003c/ul\u003e\n"}
  ]
}