{
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    "title" : "Sharing Information Across and Within Organizations Shouldn’t Be Challenging! |Digital.gov",
    "description": "Sharing Information Across and Within Organizations Shouldn’t Be Challenging!",
    "home_page_url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/","feed_url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/2013/11/04/sharing-information-across-and-within-organizations-shouldnt-be-challenging/index.json","item" : [
    {"title" :"Sharing Information Across and Within Organizations Shouldn’t Be Challenging!","summary" : "Are you involved in a collaborative project where you need to share information? Whether it is within an organization across units or external to an organization – across agencies, or levels of government – sharing of information can be fraught with challenges.  The Center for Technology in Government, (CTG) University at Albany, New York has released","date" : "2013-11-04T09:26:25-04:00","date_modified" : "2025-01-27T19:42:55-05:00","authors" : {"donna-canestraro" : "Donna Canestraro"},"topics" : {
        
            "governance" : "Governance",
            "product-and-project-management" : "Product and project management"
            },"branch" : "bc-archive-content-3",
      "filename" :"2013-11-04-sharing-information-across-and-within-organizations-shouldnt-be-challenging.md",
      
      "filepath" :"news/2013/11/2013-11-04-sharing-information-across-and-within-organizations-shouldnt-be-challenging.md",
      "filepathURL" :"https://github.com/GSA/digitalgov.gov/blob/bc-archive-content-3/content/news/2013/11/2013-11-04-sharing-information-across-and-within-organizations-shouldnt-be-challenging.md",
      "editpathURL" :"https://github.com/GSA/digitalgov.gov/edit/bc-archive-content-3/content/news/2013/11/2013-11-04-sharing-information-across-and-within-organizations-shouldnt-be-challenging.md","slug" : "sharing-information-across-and-within-organizations-shouldnt-be-challenging","url" : "/preview/gsa/digitalgov.gov/bc-archive-content-3/2013/11/04/sharing-information-across-and-within-organizations-shouldnt-be-challenging/","content" :"\u003cp style=\"text-align: left\"\u003e\n  Are you involved in a collaborative project where you need to share information? Whether it is within an organization across units or external to an organization – across agencies, or levels of government – sharing of information can be fraught with challenges. The Center for Technology in Government, (CTG) University at Albany, New York has released a toolkit \u003ca href=\"http://www.ctg.albany.edu/publications/guides/infosharing_toolkit\"\u003eGovernment Information Sharing: A Planning Toolkit\u003c/a\u003e, (\u003ca href=\"http://www.ctg.albany.edu/publications/guides/infosharing_toolkit\"\u003ehttp://www.ctg.albany.edu/publications/guides/infosharing_toolkit\u003c/a\u003e) designed for government professionals to help guide the process of sharing information.\n\u003c/p\u003e\n\u003cp\u003eOver the last 15 years of working with many different types of government agencies, at all levels of government, I have learned that all organizations share one specific challenge – sharing i\u003c/p\u003e\n\u003cdiv class=\"image\"\u003e\n  \u003cimg\n    src=\"https://s3.amazonaws.com/digitalgov/_legacy-img/2013/11/Collaboration-250x127.jpg\"\n    alt=\"Picture of people collaborating around a table\"/\u003e\u003c/div\u003e\n\n\n\u003cp\u003enformation. It sounds easy in concept but when organizations sit down to actually work through the intricacies of sharing information, the complexity of the issues become more apparent. What adds to this complexity is the perception that in a digital age the concept of sharing data (information) should be easy, transparent, and seamless.\u003c/p\u003e\n\u003cp\u003eIn reality it is not.  Regardless of the level, size, policy area, and complexity of the government organization, understanding each other’s capabilities, both your own and those with whom you are sharing the process becomes less problematic. Owners of the information must be willing to invest time in understanding these capabilities from a policy, technology, and management perspective.\u003c/p\u003e\n\u003cp\u003eThe CTG toolkit helps assess where capabilities for information sharing exist and where they must be developed to achieve targeted goals. The results provide a basis for action planning to fill capability gaps. These partnering agencies and organizations need to answer the following questions:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eWhat information sharing is necessary to be successful?\u003c/li\u003e\n\u003cli\u003eWhat capability do you need in order to be able to share?\u003c/li\u003e\n\u003cli\u003eWhat capabilities am I missing?\u003c/li\u003e\n\u003cli\u003eWhat is the gap between the two?\u003cspan style=\"text-decoration: line-through\"\u003e,\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003eWhat is the plan to close this gap?\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis toolkit is based on research conducted by CTG over the last twenty years and is informed by knowledge and experience gained from our work in numerous government policy areas, including justice and public health as well as more general data sharing efforts carried out in the interests of opening government data. The toolkit guides assessment and planning along sixteen capability dimensions and aids in developing a collaborative plan for how to increase the chances that a specific initiative will be successful. Use of the toolkit will:\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eInform planning and design of information sharing or integration initiatives.\u003c/li\u003e\n\u003cli\u003eIdentify both relevant capabilities and capability gaps in each participating organization.\u003c/li\u003e\n\u003cli\u003eFocus investments in specific capability-building efforts.\u003c/li\u003e\n\u003cli\u003eHelp identify risks and risk mitigation strategies.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eThis toolkit provides a framework and an approach to help guide your success. I invite you to use our toolkit in your work, to explore it and its potential use, and to let me know through this blog on your experience with using it.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eDonna Canestraro\u003c/strong\u003e provides management and technology support for projects at the Center for Technology in Government. Her current work focuses on the policy, management and technology issues related to inter- and intra-organizational information integration, enterprise IT Governance, and business process analysis.\u003c/p\u003e\n"}
  ]
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